Location: Zamalek, Cairo, Egypt

Department: CEO Office

Employment Type: Full-Time

Experience: 5–8 Years

Reporting To: Chief Executive Officer (CEO)

About Axis

• Axis is an Egyptian fintech company focused on making financial services simpler, smarter, and more accessible through innovative digital solutions.
• We are looking for a highly organized, proactive, and professional Executive Assistant to the CEO with 5–8 years of proven experience supporting CEOs or C-level executives.
• The ideal candidate will be a trusted partner to the CEO, ensuring effective executive coordination, seamless communication, efficient calendar management, and smooth day-to-day operations of the CEO's office.
  
  

Key Responsibilities

• Provide comprehensive executive, administrative, and organizational support to the CEO.
• Manage the CEO's calendar, appointments, meetings, and daily schedule, ensuring effective prioritization and time management.
• Coordinate internal and external meetings with senior executives, business partners, investors, clients, and other key stakeholders.
• Act as the primary point of contact between the CEO's office and internal and external stakeholders.
• Manage incoming emails, correspondence, and meeting requests, ensuring timely responses and appropriate follow-up.
• Prepare meeting agendas, presentations, reports, executive summaries, and other business documents as required.
• Attend key meetings when requested, prepare meeting minutes, document action items, and follow up on agreed deliverables.
• Monitor and track critical tasks, deadlines, and commitments assigned by the CEO to ensure timely execution.
• Coordinate closely with department heads and senior management to facilitate communication and follow-up on strategic priorities.
• Organize business travel arrangements, including flights, accommodation, transportation, itineraries, and related logistics.
• Handle confidential and sensitive business information with the highest level of professionalism, integrity, and discretion.
• Support the CEO in preparing for board meetings, executive committee meetings, investor meetings, and strategic business discussions.
• Maintain accurate records, documents, reports, and filing systems related to the CEO's office.
• Coordinate executive events, leadership meetings, business visits, and special occasions.
• Anticipate the CEO's needs, identify potential scheduling conflicts, and proactively recommend solutions.
• Support the preparation and coordination of executive-level communications, announcements, and official correspondence.
• Follow up with relevant stakeholders on outstanding approvals, business requests, and executive decisions.
• Assist in monitoring the progress of strategic initiatives and cross-functional projects assigned by the CEO.
• Manage multiple priorities simultaneously while maintaining accuracy, responsiveness, and attention to detail.
• Build and maintain strong professional relationships with senior leadership, external partners, and key stakeholders.
• Ensure the smooth and efficient daily operation of the CEO's office.
  
  

Requirements

• 5–8 years of proven experience as an Executive Assistant to a CEO, Managing Director, or C-level Executive.
• Previous experience directly supporting a CEO or senior executive leadership position is essential.
• Bachelor's degree in Business Administration, Management, or a related field.
• Strong experience in executive calendar management, complex scheduling, travel coordination, and meeting organization.
• Excellent organizational, multitasking, and time-management skills.
• Strong ability to prioritize competing requests and work effectively under pressure.
• Excellent written and verbal communication skills in English and Arabic.
• Advanced proficiency in Microsoft Office applications, particularly Outlook, Excel, PowerPoint, and Word.
• Experience using Google Workspace, Microsoft Teams, Zoom, and other executive productivity tools.
• Strong ability to prepare professional presentations, reports, meeting minutes, and executive correspondence.
• Excellent interpersonal skills with the ability to communicate professionally with senior executives, board members, investors, and external stakeholders.
• High level of confidentiality, professionalism, discretion, and business etiquette.
• Strong problem-solving skills, attention to detail, and proactive approach to daily responsibilities.
• Ability to work independently, anticipate executive needs, and take ownership of assigned responsibilities.
• Flexibility to accommodate urgent business priorities and occasional schedule changes.
• Previous experience in Fintech, Financial Services, Technology, or fast-growing organizations is highly preferred.
  
  

Key Competencies

• Executive Support & Coordination
• Calendar & Time Management
• Stakeholder Management
• Confidentiality & Professional Discretion
• Communication & Business Correspondence
• Planning & Organization
• Problem-Solving & Proactiveness
• Attention to Detail
• Multitasking & Prioritization
• Follow-Up & Execution
  
  

What We Offer

• Competitive compensation package.
• Flexible hybrid working arrangements, subject to the operational requirements of the CEO's office.
• Medical insurance for employees and eligible family members.
• Life insurance coverage.
• Subsidized gym membership.
• Competitive leave benefits.
• Professional development and career growth opportunities.
• A collaborative, dynamic, and fast-growing fintech environment.